Hertz is currently seeking a highly skilled and motivated administrative assistant. He/she will be responsible for document preparations and distributions, correspondences as well as filing and data entry; Ability to screen all calls with proper telephone etiquette; Have strong travel and meeting scheduling abilities; and efficient in the processing of expense reports. The individual filling this position must also possess excellent interpersonal and communication skills with the ability to interact with individuals at all levels of the organization, including top executives in a high energy and fast paced environment while exercising good judgment and discretion when handling confidential matters.
Responsibilities include but are not limited to the following:
Advanced Proficiency in Microsoft Word, Excel, Powerpoint, Outlook, Publisher, Access, Visio, Lotus Notes, Sametime, and Lotus Calendar.
(Especially Powerpoint, Word, Publisher, and Excel in production of a multi-file presentation incorporating facets of the various programs)
Experience in booking travel arrangements and familiarity with frequent traveler programs and expense reports.
Excellent communication skills both oral and written.
Successful experience in event planning, coordination, execution, and post event activities.
Flexibility in regards to work schedule and responsibilities.
Handling of both inbound and outbound correspondence via mail, fax, email, phones.
Excellent follow up skills and file organization.
Demonstrate an appreciation for multi-tasking opportunities and challenges.
Professional appearance and demeanor.
Positive demeanor and attitude.
The ideal candidate must be able to work flexible part time hours Monday to Friday.
Hertz is an equal opportunity employer.